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5 Top tips for a more organised office
Nicola Beaver from lifestyle management company, Legwork , explains how to get the office tidied up, and look super-efficient
Change your attitude:
A popular train of thought is that a messy desk denotes a creative person, but, in fact, it creates quite the opposite impression amongst your peers. It implies that you are an untidy person, and disorganised in your work. A tidy desk / filing system will not only create the impression of you being super-efficient, it leads to a tidy mind and allows you to focus on the job in hand. Don't kid yourself that you don't have the 'time' to do it. Changing means committing to daily tasks that help you to achieve your long-term aim.
Have a spring clean:
The first thing to help you to achieve a tidier desk is to throw out the old (or file / archive it). What do you really need to hand in your daily work? What you may think is 'essential' information, such as supplier brochures, can be filed away for a time when you 'might' need them.
Is your desk a dumping ground for files? Create a good filing system in a cabinet (not too far from your desk if the files will be used a lot), and put your files away at the end of each day, or on the completion of each task. Once a task is completed, don't be afraid to throw your notes away. Unless it has to be kept for legal reasons, then throw it away. If you do need it, scan it.
Make time:
Set time aside each day to organise your desk, and stick to it. If you're the forgetful sort, set a reminder on your PC organiser for each day, at a given time. That way, when you arrive the next morning you can start afresh and not have to tidy up yesterday's mess!
Create a workplan:
Post-it notes are handy for leaving a phone message on someone else's desk, but not for your 'reminders'. To manage your daily tasks, and time, create a workplan (either weekly or daily) which sets out your 'to do' list by priority, and include things like deadlines / reminders / any details such as telephone numbers needed to complete each task. This means that you have one point of reference for carrying out your work, rather than scraps of paper everywhere that look untidy.
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Created: 19/11/2004 Updated: 19/11/2004
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